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Use the Visits option to review all the visits on file for a particular patient. The summary includes both inpatient and outpatient visit information. In addition to the summarized list of visits, you can also view detailed information for any specific visit on the list. The amount of detailed visit information available depends on your source ADT/Registration system, as it is from there that the information is derived. To see visit information, follow these steps:
  1. Select a patient on the Patient List tab, or click on the Details icon from another option.
  2. Click Visits from the display list. The patient data display area shows the Visits Summary window, which displays the following information:
    • Arrival: Depending on the type of visit, this can be either an admission date (as in the case of an inpatient or emergency room visit), an appointment date (as in the case of an outpatient visit), or a start date (as in the case of a recurring visit).
    • Provider: Depending on the type of visit, this can be either the scheduled provider (as in the case of outpatient or recurring visits), or the attending provider (as in the case of inpatient or emergency room visits, or when the scheduled provider field is blank on an outpatient or recurring visit).
    • Discharge: If the type of visit includes a discharge date (as in the case of an inpatient or emergency room visit), and one has been recorded, it is displayed here.
    • Type: This is the type of visit, such as inpatient, outpatient, emergency room, etc.
    • Reason for Visit: The reason the patient was admitted, or the reason the visit was scheduled.
    • Billable: This column contains a checkmark if the visit is considered eligible for billing. Whether or not a visit is eligible for billing is based on the # of Days Beyond the Visit End to Allow Editing a Charge setting in the current user’s preferences. This setting determines how many days past the visit’s end date (typically the discharge date or appointment date), that the user may enter or edit charges. Let’s look at an example where this field is set to 5. For visits that have admit and discharge dates, only visits that are currently still admitted, or that have been discharged within the last 5 days, would be considered billable. Or for visits with an appointment date, only those with appointment dates within the last 5 days would be considered billable. Level 3 users cannot enter charges for non-billable visits. However, administrators with level 1 or 2 access can still enter charges for visits that are outside of what is normally considered to be the “billable window” (thereby allowing them to make corrections when necessary, or bill for missed charges).
    You can change the sorting order of the Visits display by clicking on any of the column headings. For example, if you wanted to sort the visits by the responsible provider, you could click the Provider field, which would sort the visits alphabetically by provider last name. You can filter the list of visits by type of visit. To do so, click the drop-down filter located in the upper right corner of the Visits window. The various types of visits used by your institution are included in the filter list. Select an item from the list to view only those types in the Visits window.
  3. You can view MEDITECH linking of account information for a newborn baby and the mother of the newborn. This linkage is established in MEDITECH and is then pulled into Commure Pro by means of the Bridge. From the mother’s patient record, you can view a newborn patient record and vice versa. To view the linkage between a mother and her newborn, select the patient that contains the established link. Then, click Mom Baby Linkage. The linked patient (either mom or newborn) is displayed.
    You can view the linkage only when a link has been established between the two visits in MEDITECH. Any subsequent visits that have not been linked are not viewable.
  4. If you would like to see further detail about a particular visit, simply click on it. A Visit Detail screen opens below the Visits summary list, which shows you items such as care center, visit number, medical service, billing information, resuscitation/code status (Code Status will also display next to patient name/MRN in the heading bar if enabled), and the physicians who were responsible for the patient during the visit. The details shown depend on the type of visit you are viewing. For example, if the patient visit is an Inpatient visit, you will see the Admit Date/Time, and if it is an Outpatient visit, you will see the Appointment Date/Time. If your organization has implemented Charge Capture, the Visit Detail window contains an Add Charge to this Visit button in the upper right corner. After viewing the details of a particular visit, you can post charges to that visit, or encounter, by clicking on this button. The Visit Detail window also contains an Edit Visit button, if you have privileges to edit visit information.
  5. (Optional) You may print the Summary or Detail window by clicking Print . For details on printing in the display area, see the text describing Print icon in Understanding the Patient Data Display.