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The CPOE application provides a robust searching mechanism enabling administrators and providers to search for signed and submitted orders matching a wide variety of criteria. The CPOE Order Search tab provides many filters for defining search criteria, which administrators and providers can use to search for specific orders that have been entered from the CPOE application.

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Order Search Tab Overview

From the Order Search tab, you can conduct searches meeting a variety of criteria, from general searches on a particular grouping of orders to very specific searches that aim to locate a single order. For information about the different search criteria that you can use, see Search Filter Settings. Users of all levels can search for orders based on any of the following criteria:
  • The patient with whom the order was associated
  • The visit date of the order
  • The physician who placed the order
  • A range of order dates
  • A range of service dates
  • The Order Type, Order Group, and Order Definition
  • The facility, unit or specific location from which the order was placed Administrators can also search for orders that have been submitted based on the following criteria:
  • The unique ID assigned to each order by the Commure Pro CPOE application
  • The current status of the order For information about the settings that enable users to filter their search operations, see Search Filter Settings.
To conduct a search operation from the Order Search tab:
  1. Click the Order Search tab.
  2. (Optional) If you want to find an order for a particular patient, click the Select Patient button and use one or more of the following Patient Search Criteria filters to locate the patient associated with the order submission:
    • Last name
    • First name
    • DOB
    • SSN
    • MRN For more information about any of these filters, see the Select Patient setting description in Search Filter Settings.
    1. Click Search for Patients.
    2. Select the patient you want from the list of available patients. You are returned to the Order Search screen, which is populated with the patient name that you selected.
  3. Use any of the following Patient/Visit filters to narrow your search scope:
  4. Use any of the Order Details filters to further narrow your search scope.
    You can clear your data to re-enter your search criteria at any time by clicking the Reset button.
  5. If you want to search for an order by its Type, Group, or Definition, use the Facility Group filter to select from existing Facility Groups. Filters display allowing you to select the specific Order Type, Order Group, or Order Definition.
  6. Click the Search button. Any orders meeting your criteria display in the lower portion of the Order Search screen.
  7. (Optional) To display the order details for any of the orders returned from your search query, click the link under the Order column that is associated with the order you want. The Order Detail screen provides the following information about the order:
    • Order ID: The unique ID associated with the order
    • Start date of the order: The date the order was first prescribed
    • Ordering Provider: The provider who placed the order
    • Special Instructions: Any additional information about the order.
  8. (Optional) For additional information about the order submission, click the View Submission Records link. The Order Submission Records screen displays the following information about each route submission:
    • Date and Time of submission
    • Type of submission (for example, Route Submission)
    • Status of submission, patient, and user
    • Destination Group associated with the submission
    • Failure Reason
  9. Click on any row for a submission record to view more details about it.
  10. Click Close to exit out of the Order Submission Records and Order Detail screens. You are returned to the Order Search screen.

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Search Filter Settings

The filters on the Order Search tab enable administrators and users to search for orders using the following data:
  • Select Patient button: Enables you to search for orders for a selected patient using the following patient data:
    • Last name
    • First name
    • Date of birth
    • Social security number
    • Medical record number As part of patient search, a drop-down menu lets you specify the number of patients to display per page. You can also reset the data you entered for your search at any time by clicking the Clear Criteria button.
  • Visit: If you selected a patient, this field enables you to select from a list of available visit dates and times for that patient. If you did not select a patient, this field is disabled.
  • Facility: Enables you to select from a list of available facilities. If you selected a patient and also a patient visit, this field is populated with a read-only facility value for the associated visit.
  • Unit: Enables you to select from a list of available units. If you selected a patient and also a patient visit, this field is populated with a read-only unit value for the associated visit.
  • Commure Pro Order ID: Specifies the unique identifier that the CPOE application uses to reference each individual order in the Commure Pro system.
  • Ordering Physician: Filters the list of orders so that they are restricted to only those orders that were submitted by a particular physician.
  • Order Status: Indicates the status of the order with regard to its activity in the CPOE system. Orders can exist in any of the following statuses:
    • New: Searches for orders that have been entered by a user, but not yet submitted into the CPOE system.
    • Submitted: Searches for all orders that have been completed and submitted.
    • Queued: Searches for all submitted orders for which one or more route actions has been created. For example, orders that are queued to a printer or interface.
    • Routed: Searches for all completed orders with corresponding back-end orders that have been routed to an interface. (These orders define their route action set to the value “interface”.)
    • Matched: Searches for all orders that were interfaced and received a corresponding order from the back-end system.
    • Ordered: Searches for all “print-only” orders that were printed. These are orders in the CPOE application that do not have corresponding orders on the back-end system.
  • Order Date Timeframe: Filters orders based on a range of dates during which the orders were submitted. Use this list to increase or decrease the amount of order data that displays in the lower portion of the Order Search screen. You can choose to filter order data from a variety of pre-defined order submission date ranges, ranging from the most restrictive window (today only) up to a completely unrestricted window (all order data). You can also specify a custom time frame and define this range using the Start Date and End Date fields described below.
  • Order Date Start: The start date (inclusive) of the period that you want to use to define a custom time frame for a range of order dates.
  • Order Date End: The end date (inclusive) of the period that you want to use to define a custom time frame for a range of order dates.
  • Order Session Id: Administrators can search for all orders belonging to an order session if they have the order session unique ID as reference (typically this is used by Commure Pro staff to more closely monitor session processing activity). Note that searching by session ID returns all orders from the session even when the session remains with a status of SUBMITTED or PROCESSING.
  • Service Date Timeframe: Filters orders based on a range of dates during which services were delivered. Use this list to increase or decrease the amount of order data that displays in the lower portion of the Order Search screen. You can choose to filter order data from a variety of pre-defined service delivery date ranges, ranging from the most restrictive window (today only) up to a completely unrestricted window (all order data).
  • Service Date Start: The start date (inclusive) of the period that you want to use to define a custom time frame for a range of service dates.
  • Service Date End: The end date (inclusive) of the period that you want to use to define a custom time frame for a range of service dates.
  • Order Type: Enables you to search for all orders belonging to a particular Order Type.
  • Order Group: Enables you to search for all orders belonging to a particular Order Group (determined by Order Type selection).
  • Order Definition: Enables you to search for all Order Strings belonging to a particular Order Definition.
  • Order Location: Filters orders based on the Location of the patient at the time the order was placed. These locations are defined during configuration of institution settings. Searching by location enables you to conduct more granular searches than the searches that use the Facility and Unit search criteria. For more information, see Configuring Locations.